This Privacy Statement sets out how IJTIMES, published by KG Publication, collects, uses, retains, and shares personal data of authors, reviewers, editors, and registered readers. The journal is committed to protecting the privacy of its users and to handling personal data lawfully, transparently, and only for purposes that are necessary to operate the journal.
🏢 1. Who We Are
The data controller for personal data collected through the journal's website is KG Publication, the journal's publisher. The journal's editorial operations are conducted by the editorial team led by the Editor-in-Chief. Both the publisher and the editorial team are bound by this Privacy Statement.
For data-protection inquiries, write to:
- Editor-in-Chief: editor@ijtimes.com
- Publisher and journal manager: editor.ijtimes@gmail.com
📋 2. What Personal Data We Collect
The journal collects personal data only where necessary to operate the editorial workflow:
- Account data: name, email address, affiliation, country, ORCID identifier (where supplied), and a password (stored as a one-way hash).
- Profile data: reviewing interests, biographical statement, and any additional fields the user chooses to complete.
- Submission data: manuscript files, cover letters, declarations, and correspondence associated with a submission.
- Review data: review reports, review history, and reviewing performance metadata.
- Editorial data: decision letters, editorial correspondence, and workflow records.
- Server-side technical data: IP addresses, browser identifiers, and access timestamps.
🔎 3. Why We Collect It
Personal data is processed for the following purposes only:
- Operating the editorial workflow;
- Communicating with users about their submissions, reviews, accounts, or registered interests;
- Sending notifications of new issues and major announcements to users who have registered to receive them;
- Maintaining the integrity of the editorial record;
- Meeting the journal's obligations to indexing services, preservation archives, and registries;
- Complying with applicable law.
The journal does not use personal data for marketing, advertising, profiling, or sale to third parties.
🍪 5. Cookies and Tracking
The journal site uses session cookies to maintain authenticated sessions and to remember user preferences within a session. The site does not use third-party tracking cookies, advertising cookies, or behavioural-profiling cookies. Server logs retain access information for operational and security purposes only.
🕐 6. How Long We Keep It
- Account data: retained for the lifetime of the account, plus a reasonable period after closure for audit purposes.
- Submission and review data: retained as part of the editorial record for the lifetime of the journal.
- Published article data: retained in perpetuity as part of the scholarly record.
- Server-side technical data: retained for up to 12 months for operational and security purposes, then purged.
⚖ 7. Your Rights
Users have the right to: access the personal data the journal holds about them; correct inaccurate or incomplete data; request deletion of their account; withdraw consent to receive announcement notifications; and receive an export of the personal data they have provided. To exercise any of these rights, write to editor.ijtimes@gmail.com. The journal aims to respond within 30 days.
🔒 8. Security
The journal site operates over HTTPS. Passwords are stored as one-way hashes. Access to personal data within the editorial workflow is limited to users with the relevant editorial role for a specific submission.
🌎 9. International Transfers
The journal's hosting infrastructure and editorial operations may be based in different countries. By using the journal site, users acknowledge that their personal data may be transferred to and processed in any of these jurisdictions, in accordance with this Privacy Statement.
📞 10. Contact
For any inquiry related to privacy or personal data, write to editor.ijtimes@gmail.com. The Editor-in-Chief at editor@ijtimes.com is the alternative contact for inquiries about editorial-process data.
This Privacy Statement is effective from 25 April 2026. Material revisions are dated.